Process Transparency
The document package behind every order
Ask five factories what paperwork you will actually receive and you will get five vague answers. Here is our complete list — stage by stage — before you spend a cent.
Stage 1 · Quotation
- ✓Line-item FOB quotation (tiered unit pricing)
- ✓Material & construction map per panel group
- ✓Lead-time band + carton-load plan
- ✓Mutual NDA (applies by default from first contact)
Stage 2 · Sampling
- ✓Virtual sample set (logo on real constructions)
- ✓Sample proforma invoice (fee credited at MOQ)
- ✓Tech-pack confirmation with tolerance tables
Stage 3 · Order confirmation
- ✓Proforma invoice with payment schedule (T/T 30/70 or L/C terms)
- ✓Lot assignment record (fabric & trim traceability)
- ✓Production slot confirmation with key dates
Stage 4 · Production
- ✓Pre-production approval sheet (signed golden sample reference)
- ✓Incoming fabric inspection record (4-point grading)
- ✓Inline checkpoint sheets — hourly, per sewing line
Stage 5 · Inspection & shipment
- ✓AQL final inspection report with defect classification
- ✓Third-party inspection access (SGS / BV / TÜV / your QA — scheduled on request)
- ✓Packing list with carton specifications & shipping marks
- ✓Commercial invoice · B/L copy for balance settlement
- ✓Destination-market compliance labeling documentation (US CPSIA / EU REACH-oriented, as applicable)
Every document above is issued as a matter of process — not on request, not for an extra fee. If a supplier hesitates to commit any item on this list in writing, you have learned something important before the deposit. Cross-reference with the 45-day order journey (when each document arrives) and the quality standards (what the inspection numbers mean).